Addison Northwest Supervisory Union

ADOPTED

SECTION: Personnel

ACS: __________

 

FCS: __________

Code:  D05

VUES: __________

 

VUHS: __________

POLICY: Documents to be Placed in Personnel Folders

ANWSU:       1/22/80

 

 

This policy will apply to all personnel files of persons employed in the Addison Northwest District as of July 1, 1980 and from that time on for all school district employees. Documents would be re-organized by August 30, 1980.

 

Following is a list of documents that may be placed in an employee's file and the length of time that each document will remain there.

 

Document                                                                                          Length of Time

 

Application                                                                                        Permanent

Letters of Reference                                                                         Permanent    

Transcripts                                                                                         Permanent

Record of Employment                                                                     Permanent

Record of Credits                                                                             Permanent

Course Credit Slips                                                                          Permanent

Certification Data                                                                              Permanent

Annuity Applications                                                                         Permanent

Class Visitations                                                                               7 years

Professional Evaluations                                                                 7 years

Letters or Memos from Administration                                           7 years

Physical Exam Forms                                                                      2 years

Staff Data Record (Vermont)                                                           2 years

Course Approval Forms                                                                   1 year

N.D.E. Loan                                                                                       1 year

 

Employees would be made aware of the inclusion of documents classified under 9, 10 or 11 by having the opportunity to sign the document to be placed in their file. If an employee does not sign the document, it will be placed in the file with a notation about the signature.