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D7 - Volunteers and Work Study Students

Addison Northwest Supervisory Union Policy

 

SECTION:     PERSONNEL                                                              CODE: D7

TITLE:          VOLUNTEERS AND WORK STUDY STUDENTS

 

The Addison Northwest Supervisory Union and its member school boards recognize the valuable contributions made to the schools by volunteers and work study students. It further recognizes that appropriate supervision of volunteers and work study students will enhance their contributions as well as fulfill the responsibility that the District has for the education and safety of its students.

 

Definition

For purposes of this policy and administrative rules and procedures developed pursuant to this policy:

 

Policy

The superintendent shall develop administrative rules and procedures to ensure that volunteers and work study students are appropriately screened prior to entering into service in a member school district, and that only volunteers and work study students who have been screened and approved by the superintendent have extended unsupervised contact with students. The screening process utilized for all schools in the Addison Northwest Supervisory Union shall minimally include a name and birth date check with the Vermont Internet Sex Offender Registry for any person being considered for service as a volunteer or work study student. A person who is listed on the Vermont Internet Sex Offender Registry shall not be eligible to be a volunteer or work study student at any school in the Addison Northwest Supervisory Union.[1]

 

Administrative Rules & Procedures

  1. Recruitment: The Principal is authorized to recruit and approve volunteers and work study students to work in the school.
    1. Volunteers and work study students who will not have regular unsupervised contact with students may be required to complete forms providing background information in accordance with the District’s employment policy (D1). A person who fails to provide full and accurate background information in response to the Principal's request will not be permitted to work with students.
    2. In addition to a name and birth date check with the Vermont Internet Sex Offender Registry conducted by the Superintendent, volunteers and work study students who will have regular unsupervised contact with students will be required to provide background information are subject to a criminal records check in accordance with the District’s employment policy (D1). The District will pay the fees associated with criminal records checks of volunteers.
  2. Placement: Placement and replacement of volunteers and work study students will be made by the Principal or his/her designee.
  3. Conditions of Work: Volunteers and work study students will be informed by the Principal of the extent to which District insurance policies protect them from personal liability resulting from claims against them based on negligence or other injurious conduct while acting in a volunteer capacity. Volunteers will be considered staff members for purposes of compliance with the state and federal harassment statutes.
  4. Supervision: Generally, volunteers and work study students who work directly with students will be under the immediate supervision of a licensed professional employee or contractor employed by the school.
  5. Policies and Procedures: The Principal will assure that all volunteers and work study students are familiar with the District’s policies and procedures. Volunteers are responsible for complying with school policies, rules and procedures.


Date Revised/Adopted:     February, 2006; April,2009

Legal Reference(s):

4 V.S.A. §1102(b)(8) - (Unauthorized disclosure)

 

16 V.S.A. §565 (Harassment & hazing prevention)

 

16 V.S.A.§ 260 (Supervision policy requirement)

 

20 V.S.A.§§2062, 2063 (Fees)

 

20 V.S.A.§2056c - (Disseminating of criminal history)

 

21 V.S.A. §495 (Employment discrimination)

 

20 U.S.C. §§1681 et seq. (Title IX of the Education Amendments of 1972)

 

34 C.F.R. Part 106 (Nondiscrimination on the basis of sex in education programs

 

or activities receiving federal financial assistance )

 

42 U.S.C. §§2000e et seq. (Title VII of the Civil Rights Act of 1964)

 

29 C.F.R. 1604.11 (Equal Employment Opportunities Commission)

 

42 U.S.C. §5119a - (Child Protection Act)

Cross Reference:

Harassment of Students (F20)

 

Harassment of Employees (D12)

 

Personnel: Recruitment, Selection, Appointment & Criminal Records (D1)

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[1] Section 7b of S.13, enacted in 2009 and effective on its date of passage, requires “…superintendents…and their contractors (to) check the names and date of birth of any work study students with the Vermont Internet sex offender registry prior to allowing work study students unsupervised contact with schoolchildren.”  The law further provides that “(A) person who is on the Vermont Internet sex offender registry shall not be eligible to be a work study student.”  See 16 V.S.A. §260 as amended by S.13 Section 7b.  At the option of the school board, this prohibition could be extended to include volunteers as well as work study students.